Types of Vendors and Fees

Food Vendor:

(please inquire within, if you are a non-profit food vendor)

• Food Vendors are those preparing food or drinks on site.
• Food sales are outdoor booths only.
• Refundable Deposit: $400
• Fee: 20% of gross sales due to the UCF.  At the end of the week, if 20% of gross sales are less than the deposit paid, UCF will keep the deposit instead. (See below for end-of-week reconciliation.)
• Vendor must specify the size of space needed for ALL vehicles and equipment on application.
  
  If you are a local non-profit food vendor interested in a booth space, please email fair@umatillacounty.gov BEFORE filling out the vendor application.

Commercial Vendors:

• Outdoor Commercial - Retail vendors wanting an outside booth to sell merchandise, pre-packaged food items, or to provide information on services provided by their company.
• Refundable Deposit: $150
• Booth Fee: $400 fee per space
• Size 20'x20'
• Commercial Attraction Vendor - Non-retail i.e. pony rides, mechanical bull rides, games, or any vendor that charges per turn or ride.
• Indoor and/or outdoor.
• Refundable Deposit: $200 per space
• Booth Fee: 20% of gross sales.  At the end of the week, if 20% of gross sales are less than the deposit paid, UCF will keep the deposit instead. (See below for end-of-week reconciliation.)
• The attraction vendor specifies the size of area needed for ALL vehicles and equipment on application.
• Indoor Commercial - Retail vendors wanting an indoors booth to sell merchandise, pre-packaged food items, or to provide information on services provided by their company.
• Refundable Deposit: $150
• Booth Fee: $300 fee per space
• Size 10' wide x 8' deep (one 8' table and 2 chairs provided)
• Non-Profit - Non-profit vendors must be able to provide documentation showing their non-profit status. 
• Indoor spaces ONLY available at a discounted rate.
• Refundable Deposit: $50 deposit per space
• Booth Fee:$125 for the first space.  Any additional spaces $300 per space
• Size 10' wide x 8' deep (one 8' table and 2 chairs provided)

End-of-Week Reconciliation:

• Food and Commercial Attraction Vendors - *Daily register tapes or transaction detail reports are due to the Fair Office every morning by 10:00 AM.
• On the Sunday following the fair, each vendor must reconcile in the Fair Office where any credits for food vendor admission tickets will be reconciled and 20% of gross sales will be collected by check or cash from Food and Commercial Attraction Vendors. If the 20% owed to UCF is less than the deposit paid, UCF will keep the deposit instead. Refunded deposits will be credited back to the original method of payment. Credit cards are not accepted for week-end percentage payments.

How to Become a Vendor

If you're interested in becoming a UCF vendor (food, commercial indoor/outdoor, or non-profit) you will first need to complete the electronic vendor application by clicking on one of the links at the top of this page. Vendor applications will only be accepted online.  Vendors are accepted or rejected with the intent of providing the best experience for our fair patrons. When selecting vendors, first come/first serve will be taken into consideration along with the redundancy of applicants in a specific industry and our previous experiences with vendors.

If your application has been declined in previous years, we encourage you to reapply as our needs and ideas change from year to year. Once all applications have been considered, an acceptance or rejection notice will be sent to you via email. If your application is declined, you will receive a full refund of all monies paid. Feel free to email us or give us a call if you have any questions.

Email fair@umatillacounty.gov or call (541) 567-6121.

Hours of Operation

• Unmanned booths are subject to deposit forfeiture.
• Booth staff/volunteers under the age of 18 must be accompanied by an adult during their entire shift.
• OUTDOOR VENDORS (including food) are required to maintain daily hours of operation from 11:00 AM to 10:00 PM Wednesday through Thursday and 11:00 AM to 11:00 PM Friday and Saturday. Vendors may elect to open earlier and remain open later.

    **Saturday night of the fair is our Latino night and the bands on the main stage start at 8:00 PM and play until 1:00 AM.

            The opportunity for outdoor food and commercial vendors to stay open late and make extra money is yours!**

• INDOOR VENDORS shall be restricted to daily hours of operation between 10:00 AM and 9:00 PM.

Solicitation of any kind, outside of your booth space is prohibited. The UCF expects professionalism and customer/staff courtesy at all times. Pushy, negative, or invasive vendors will be dealt with accordingly if this type of behavior is reported by fair patrons or observed by fair staff.

Vendor Packets

• All vendors will receive a standard packet containing (8) complimentary any-day admission passes, good for two people to enter the fair every day and (2) season parking passes good for 2 vehicles every day of the fair.
• Additional vendor admission passes may be purchased at the rate of $5 (less than half of the regular price) each from the fair office only. Ticket booths and the box office do NOT sell discounted vendor admission.
• Booth staff and volunteers will be charged full price at the gates if they do not have an admission ticket.

Food Vendor Admission Credit

We are now offering a tiered system to credit food vendors back for a portion of the additional vendor admission and parking passes that they purchase to staff their booths. Credit starts with gross sales totaling $5,000 or more. Gross sales less than $5,000 will not receive credit for additional purchases (see table below). Vendors need to purchase additional tickets and passes upfront which will be credited upon Sunday checkout per the table below.

*Note* When staffing your booth, please note that through feedback from other vendors who rely on volunteer staff, it is common for most VOLUNTEERS to pay the $5 fee for one vendor day admission ticket and $5 for one vehicle to park, as part of their donation. If you pre-purchase their discounted vendor admission ticket through the Fair Office, that total cost is only $5. UCF advises you to disclose this to your volunteers to help cover some of your expenses. Remember, discounted vendor passes can only be obtained through the fair office and will not be sold at the gates or the box office windows in the Event Center during the fair.

Food Vendor Admission Credit Table: